It shall be the duty of the Secretary to do the following:
a) Send Meeting Agenda, and any relevant enclosures (such as minutes of the last meeting, reports, etc.) to all board members.
b) Keep a record of the proceedings of all GIHANA meetings.
c) The secretary shall transcribe the minutes of each meeting and circulate it by e-mail; the secretary shall maintain a filed copy of the same and submit a copy of these minutes to the school administrative office.
d) Prepare a membership package and e-mail to new members.
e) Organize membership drives.
f) Maintain a list of members;
g) Send to members such notices as the business of the association.
h) Prepare and submit dues reminder letters to returning members.
i) The secretary shall submit a report to the members at its annual meeting.
k) The Secretary shall also maintain a Procedural Manual. This Procedural Manual shall spell out the detailed responsibilities for all officers, members of the association, and shall describe time schedules and methods for maintaining continuity, among other responsibilities.
l) To submit an operating budget for approval.
m) Establish and manage a hospitality committee.
l) Carry out all the duties outlined in the bylaws of the association..